Privacy Policy

Last updated: May 2025

1. Overview

RecruitTruth (“we,” “us,” or “our”) is committed to protecting the privacy of athletes, parents, and coaches who use our Platform. This Privacy Policy explains what information we collect, how we use it, and your rights regarding that information. By using the Platform, you consent to the practices described here.

2. Information We Collect

Account Information: When you register, we collect your name, email address, account type (athlete or coach), and password (stored as a secure hash, we never see your plain-text password).

Athlete Profile Data: Sport, position, graduation year, height, weight, GPA, ACT/SAT scores, athletic statistics, awards, film links, social media handles, home state, geographic preferences, and FAFSA/financial aid status.

Coach Data: Institution name, sport, and subscription information.

Payment Information: Payments are processed by Stripe. We do not store your full credit card number. We retain transaction records (amount, date, product purchased) for billing and support purposes.

Usage Data: Log data including pages visited, features used, IP address, browser type, and timestamps. This is used to improve the Platform and diagnose issues.

3. How We Use Your Information

  • To create and maintain your account and athlete profile.
  • To calculate your RT Score and determine division fit levels.
  • To display your profile to subscribing college coaches for recruiting purposes.
  • To monitor profiles for data integrity and flag suspicious changes.
  • To process payments and deliver purchased reports or services.
  • To send transactional emails (receipts, password resets, score updates).
  • To improve the Platform through aggregate, anonymized analytics.

4. Who Sees Your Data

Subscribing Coaches: Athletes' profile data, including name, sport, position, RT Score, division fit levels, statistics, GPA, financial aid status, contact information, and film links, is visible to coaches who hold an active subscription. This is the core function of the Platform and is consented to when an athlete creates a profile.

RecruitTruth Staff: Our team may access profile data for the purposes of integrity review, customer support, and Platform operations.

Service Providers: We use Supabase (database and authentication), Stripe (payments), and Resend (transactional email). Each is contractually bound to protect your data and use it only to deliver services to us.

We do not sell your personal information to third parties. We do not share your data with advertising networks.

5. Data Retention

We retain your account and profile data for as long as your account is active. If you delete your account, we will remove your personal data within 30 days, except where retention is required by law or for legitimate business purposes such as fraud prevention or legal compliance.

6. Children's Privacy (COPPA)

We are aware that many athletes using this Platform may be minors. We do not knowingly collect personal information from children under 13 without verifiable parental consent. Athletes between 13 and 17 should use the Platform with parental awareness and consent. Parents may contact us at support@recruittruth.com to review, modify, or delete their child's data.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

  • Access: Request a copy of the data we hold about you.
  • Correction: Update inaccurate information through your profile or by contacting us.
  • Deletion: Request deletion of your account and personal data.
  • Portability: Request your data in a portable format.
  • Opt-out: Unsubscribe from non-transactional emails at any time via the unsubscribe link.

To exercise any of these rights, contact us at support@recruittruth.com.

8. Security

We use industry-standard security measures including encrypted connections (HTTPS), hashed passwords (bcrypt), and access-controlled databases. While we work to protect your data, no system is completely secure. We encourage you to use a strong, unique password for your account.

9. Cookies

We use session cookies and local storage to maintain your login state and improve your experience. We do not use tracking cookies for advertising purposes. You can disable cookies in your browser settings, but some Platform features may not function correctly without them.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the date at the top of this page. For significant changes, we will notify you by email or by a notice on the Platform.

11. Contact

If you have questions or concerns about this Privacy Policy or your data, contact us at support@recruittruth.com or visit our Contact page.